It’s that time of the year … everyone’s put in months of hard work and the highlight of it all is getting closer: The year-end function!

The times being what they are, companies are looking at ways to save without compromising on quality.

Luckily, there are some ways to have a year-end function that rocks without breaking the bank! Here’s how …

The key is to know where to splurge and where to save. You need to decide were your priorities lie and channel the majority of your available funds there. By keeping it sweet and simple, you can get more bang for your buck and still have a great and memorable party.

Follow these tips to get the most out of your year-end function’s budget.

Local is lekker

Unless it’s really important to have a special venue, consider having your year-end function either at the office or at a budget-friendly venue (such as one of your clients’ venue, or if you’re a small company, someone’s home). You can use a stretch tent to create a nice party space with a great vibe, even if it’s indoors – call us to find out more!

Set up a budget and stick to it

Everyone loves a party and you’ll have no lack of people sharing their ideas. Draw up your budget in advance and stick to it – it’s all too easy to get carried away and give in to great but expensive ideas in the heat of the moment.

Save with e-invites

Invitations are often a bigger expenditure than you realise. Instead of making elaborate and expensive invites, create e-invites – we live in a digital age, after all, so why not take advantage of that?


A big international trend over the past years, whether at restaurants or parties, is to bring your own drinks (beverages). The company can still spring for some wine and beer, but let employees bring any other drinks they prefer themselves – not only will you save money, you’ll have a year-end function that caters more to employees as they do not feel limited by the choice of beverage available. Of course, the BYOB drinks could also be interesting … Another great cost-saver is serving punch as the beverage of choice – most people will love it!

Décor DIY

Once you’ve decided on a theme, try to incorporate as much of the décor from resources already at your disposal. It’s better to spend on a few key pieces of décor for a wow effect and supplementing it with what you can bring from home or make yourself.

Your year-end function can be a blast without breaking the bank.

For more ideas on a kick-ass year-end function, contact UP A TONE EVENTS today!