9 Meeting Planning Mistakes to Avoid – Part 3

There’s more to hosting a successful meeting than meets the eye. Depending on the setup and outcome you wish to achieve there are a number of things that all meeting planners should pay attention to in ensuring their meeting will go off without a hitch.

In this three-part post we will look at nine meeting planning mistakes you should avoid at all costs.

Setting unrealistic time frames

Setting time frames that are unrealistically long or short are one of the main reasons that meetings go off track. If people feel like they need to rush through the agenda, your attendees will lose interest. The same can be said for time frames that are too long and leave room for speakers to ramble on or leave attendees standing around for long periods of time between between speakers.

Your company has a unique identity, at UP A TONE EVENTS we use your distinctive corporate style to create your conference, event and showcase. Whether it’s a small intimate event, private conference, Product Launch, annual conference, or a fabulous year end celebration of your company success. We have the tools and the team to make it work. Trust us, we are experts in Event Planning and Management.

Cramming the agenda

While long drawn out meetings are a thing of the past and shorter meetings reign supreme, this doesn’t mean you need to cram as much as you can into the designated meeting time. You need to have realistic expectations about what can and cannot be accomplished in a given time frame so that you can give enough time to the issues that are really important.

Failing to make meetings interactive

No one wants to go to a meeting or event where all they do is spectate. Try to incorporate segments that improve the interaction between your attendees and speakers. Include segments where your attendees feel free to engage with each other and learn new things.

Your company has a unique identity. At UP A TONE EVENTS we use your distinctive corporate style to create your conference, event and showcase, whether it’s a small intimate event, private conference, product launch, annual conference, or a fabulous year end celebration of your company’s success. We have the tools and the team to make it work. Contact us today for more information.
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