There’s more to hosting a successful meeting than meets the eye. Depending on the setup and outcome you wish to achieve there are a number of things that all meeting planners should pay attention to if they want to things to go off without a hitch.
In this three-part post we will look at nine meeting planning mistakes you should avoid at all costs.
Using the wrong meeting room setup
The setup of your meeting room is very important because it impacts interaction. If you want to encourage interaction try a half round or square setup. If you’ll be doing group exercises, try using a rectangular table or better still a U-shaped configuration or break-out room.
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Not pay attention to audio-visual requirements
With everything else that’s going on its often easy to take the audio-visual side of things for granted which is a huge fail. Talk to your supplier or venue management, review all requirements and identify clearly when and how projectors, microphones and other event technology will be used. The last thing you want to do is discover that something is missing on the day of the event.
Failing to get buy-in from senior management
As the meeting/event organiser or facilitator, it is essential to get the get buy-in from senior management, because executives who just turn up for the meeting can easily derail it. They can make comments that undermine the facilitator, agendas can be set aside and they can make last minute changes in food and beverage arrangements that disrupt the flow of the meeting.
Look out for part 3 of our post where we look at three more meeting planning mistakes to avoid.