9 Meeting Planning Mistakes to Avoid – Part 1

There’s more to hosting a successful meeting than meets the eye. Depending on the setup and outcome you wish to achieve there are a number of things that all meeting planners should pay attention to in ensuring their meeting will go off without a hitch.

In this three-part post we will look at nine meeting planning mistakes you should avoid at all costs.

Choosing the wrong venue

People often select a meeting venue in an absent minded way without taking into consideration factors such as the content and format of the meeting. This could present a number of challenges for example, if you plan on having breakout exercises and you haven’t planned for these you may end up with a space that is far too small.

Your company has a unique identity, at UP A TONE EVENTS we use your distinctive corporate style to create your conference, event and showcase. Whether it’s a small intimate event, private conference, Product Launch, annual conference, or a fabulous year end celebration of your company success. We have the tools and the team to make it work. Trust us, we are experts in Event Planning and Management.

Skipping site inspections

Once you’ve selected an ideal venue you should take time out to do a site inspection. Meet with your event planner and run through the venue together to make sure that everything is as you imagined it would be and that if any issues arise you have contingency plans to deal with them.

Failing to accommodate special needs

As the organiser of the meeting, the onus is on you to make sure that the venue is accessible for all attendees. You should also make sure you find out if any of your guests have allergies or special food requirements so you can liaise with the chef or caterer to provide some suitable food options.

Look out for part 2 of our post, where we look at three more meeting planning mistakes to avoid.

Your company has a unique identity. At UP A TONE EVENTS we use your distinctive corporate style to create your conference, event and showcase, whether it’s a small intimate event, private conference, product launch, annual conference, or a fabulous year end celebration of your company’s success. We have the tools and the team to make it work. Contact us today for more information.
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