1. Save time

Planning an event takes a lot of time and effort. An event planner can take care of this for you, meeting with vendors and working out costing, as well as scouting venues and taking care of errands.

  1. Less stress

You can relax, knowing that your event is in the hands of a professional who has all the experience needed to properly plan and execute the event, can troubleshoot and fix problems; taking the burden off your shoulders so that you can enjoy the event.

  1. Budget right and stick to it

A professional event planner knows what things should cost and will help you to draw up a realistic budget. Experience have taught them where you should spend and where you can save. They also know where you can find alternatives and how to guide you to stay within your budget.

  1. Focus on your real job

Instead of running around, trying to stay on top of all the details and make sure the programme is followed, you can focus on the real reason you’re at the event, whether that be heading a conference or being the blushing bride. Your event planner will monitor the event and take care of the logistics.

  1. Finer details are covered

Years of experience and fine-tuned organisational skills means that your event planner knows how to host an event down to the last detail. They will organise all those elements you would never have thought of and make sure they are taken into consideration.

  1. Give the event a professional, finished look and feel

Event planners know how to make an event look polished and professional. They can ensure that all the technical and practical logistics are covered, whether it is certain protocols that need to be followed or arranging seating so that people are more involved and engaged. With an event planner at the helm, you can relax knowing that your event will look and feel great.

  1. Choose the right venue

While you have the final say, your event planner can be invaluable in choosing the right venue for your event. They have knowledge of all the venues available and experience in hosting events there, so they know what works and what doesn’t.

  1. Choose the right vendor

They have worked with different vendors and will know who to recommend to best suit your event. They can get quotes and negotiate better rates on your behalf. This saves you the time and effort of researching vendors. Your event planner also knows which vendors have a proven track record and can be trusted with your event.

  1. Negotiate better prices

Because they have built up a relationship with vendors and the vendor knows good service and prices will mean future referrals and business, they can negotiate better rates and value-add from the vendors. They know when they can push a vendor into offering a better deal but also know when a seemingly better deal is actually a bad buy.

  1. Save money

With all these benefits, you will end up saving more money than you will spend on hiring an event planner. They save you time, know the best-priced vendors and can negotiate better prices. They will also know of cost-effective alternatives to lower your budget; from small details such as flowers or catering to big expenses like the right venue. In fact, a skilled event planner can save you up to 10% of your total budget.


Contact UP-A-TONE Events!

We offer a one-stop solution for all your needs. We will make sure that no matter what your event is, it will be streamlined, special and something to remember.